Contest Rules

For Romanian rules: Regulament Concurs

ARTDOOR CONTEST REGULATION

The international contest ARTDOOR – Big Art Meets Nature has the goal to select big art and architecture installations and to finance their execution within the ARTDOOR Art Camp. The winning installations will be displayed at the Teleki Estate (Gornești, Mureș county, Transylvania, Romania) and at other partner cultural events.

Chapter 1. General Terms

Art. 1. Culturaft Association, in partnership with Mureș County Council and the Romanian Order of Architects, Mureș Subsidiary, is organizing the contest for the selection of participants for ARTDOOR Art Camp and financing the creation of big art installations, within the budget established by this Regulation, in Art.10 for each installation – named hereinafter the Contest.

The selection will contain:

  • Maximum 5 art installations financed with a maximum sum specified in Art. 10

  • One architecture installation financed with a maximum sum specified in Art. 10

  • Between 3-6 art or architecture installations financed with a sum that was established by the jury, but not a larger sum then the partial sum specified in Art. 10

Art. 2. ARTDOOR Art Camp will take place between August 13– 16 2018, in Gornești, Mureș

county, Romania – named hereinafter the Camp.

The temporary exhibition of selected projects, which will be completed during the Art Camp, will take place in the Teleki Park, from the Teleki Castle assembly, Gornesti, Mureș county, Historical Monuments of A Category, according to the List of Historical Monuments (MS-II-a- A-15689; MS-II-a-A-15689.01; MS-II-a-A-15689.02) – named hereinafter the Park. The exhibition will take place between August 17 –19 2018. After the AWAKE Festival, future opportunites to display the installations at other partner cultural events will be presented to participants.

Art. 3. This Regulation establishes the principles and procedures for running the Contest.

Art. 4. In order to run the Contest a selection Committee will be appointed – named hereinafter the Jury – as well as a Commission for reviewing the appeals.

Art. 5. The Jury comprised of experts and representatives of the organizers will review the submitted documentations for the contest and will select the winners following these criteria:

originality of the project;

the theoretical foundations and the representativeness of the concept in the context of the theme;

the expected impact on the public;

feasibility of the project: production (assembly, disassembly and transport) and compliance within the estimated budget.

Art. 6. The list of submitted and selected projects will be made public at the end of the selection procedure on the Contest website: www.artdoor.awakefestival.ro.

Art. 7. Participants in the Contest may submit complaints related exclusively to the compliance of the Regulation. Appeals may be filed at Culturaft Association (address – 8 Louis Blanc str., Bucharest, 011752, Romania), at the Mureș Subsidiary of the Order of Architects of Romania (address: 2 Tineretului str., Târgu Mureș, 540027, Romania) or emailed in PDF format, signed, to the email artdoor@awakefestival.ro within two (2) working days from the communication of the results. They will be analyzed and resolved within 1 (one) working day from the deadline for complaints submission, by a reviewing Commission, consisting of three members appointed by the organizer.

Chapter II. The Theme

Art. 8. The proposed big art & architecture installations may be inspired by the history and the specifics of the location (Teleki Park and Castle, Gornesti) or by AWAKE`s theme, without being limited to it.

About the Teleki Castle:

The Teleki Castle was designed in a „U” form and has 52 rooms and 365 windows, each symbolizing the days of the year.The castle is one of the most representative works made in the Transylvanian baroque style and it is surrounded by an impressive arboretum park with exotic tree species. The Teleki Castle was for many centuries a cultural center, where important figures, intellectuals and artists of the day met and exchanged ideas.

The members of the Teleki Family were important book lovers, Samuel Teleki being the founder of the first public library from Transylvania, nowadays the Telekiana Library from Tirgu Mures. His son, László Teleki founded the library within the castle and, his nephew, József Teleki, continued to collect valuable books throughout his lifetime.

For more information on the history of the estate, visit http://awakefestival.ro/teleki-estate/.

About AWAKE

The main event associated with the Art Camp is AWAKE Festival, which will take place between August 17-19, 2018, on the Teleki Estate, Gornești. The exhibition is an integrated part of the festival.

AWAKE is the only boutique festival in Romania, which cherishes art in all its forms. The public will enjoy not only live music and concerts, but art installations, an open air library, movie screenings, theatre performances, a debate platform on different topics too. The artists confirmed are: Milky Chance, Wilkinson, The Subways, Akua Naru and many more.

About New Funky Royals, the festival theme

The New Funky Royals are the new aristocracy, well-bred rebels, youngsters full of curiosity and that yearn to learn more about the world, fans of good music and of contemporary art in open air. They are the AWAKE public. For them, for three days and three nights, the Teleki Estate will transform into a royal court, with a décor, activities, performers, sports, drinks and delicacies inspired by the nobility, reinterpreted in a modern way.

Art.9. Participants are asked to develop a concept and artistic project for a big art installation, according to the technical requirements described in Chapter VI, Art. 24 – 25 – 26. The proposed project can be an existing art installation or a part of it, in case the author / authors believe that the work comes under the theme presented in Art. 8 and within the budget set out in Art. 11, and will not raise transport or assembling issues according to Art. 25 and 26, and has not been displayed in other music festivals (applicable for existing installations).

Chapter III. Funding

Art.10. The maximum financing sum is 3000 Euro gross/per installation for 6 art installations and one architecture installation and the partial financing sum is maximum 1000 Euro gross/per installation for 3-6 art and architectural installations.The final sums for each installation will be awarded only at the proposal of the jury; granting all funding is not compulsory, in case the level of the projects does not meet the minimum requirements of the jury and described in Art.5.

Art. 11. If the project budget exceeds the amount of 3000 euros, the participant is responsible to cover the difference. We do not accept partnerships with third entities that would require promotion.

Art. 12. The Organizers will provide accommodation and three meals per day during the Art

Camp and accomodation during AWAKE Festival. The accommodation will be available in double rooms, max 3* units.

Chapter IV. Conditions for participating in the Contest

Art.13. The Contest, organized under this Regulation, is a public contest, opened to individual authors or groups, or non-profit organizations (NGO) registered in Romania, active in the fields of art and contemporary architecture.

Art.14. By participating in the Contest, it is understated that the person/group or NGO that proposes a project is the legal author, under the Law no. 8/1996 on copyright and related rights, and if the proposed project is selected, the author and the Organizers will establish through direct negotiation the conditions of creating the installation. If negotiations regarding signing of the contract fails, the organizers have the right to invite artists ranked on the following places, in the order decided and announced by the jury, in order to conclude contracts.

Art.15. If the artist/artists are underage, the contract will be signed by a parent or a legal guardian.

Art.16. Not eligible for participation in the Contest: people involved in the organization and development of this regulation, employees of organizing institutions, members of the selection committee and the reviewing committee and their family members, to the second degree.

Chapter V. Contest, conditions for registration and selection

Art.17. Contest calendar is as follows:

Submission of documentation: deadline – June 11 2018, 23:59 (GMT+2);

Jury deliberating: June 12 2018;

First announcement of selected work: June 13 2018;

Complaints: deadline – June 14 2018 at 16:00 at the organizers’ HQ specified in Art. 7 or until 23:59 via email;

Appeals review: deadline – June 15 2018

Final announcement of results – June 18 2018.

Art. 18. Contestants will submit one project in full. If the same author / group submits several projects, for each project they will fill in an application form, found on the Contest website www.artdoor.awakefestival.ro.

Art. 19. After finalizing the selection, the Organizers will announce the number of projects, the name of the author / authors and the title of the selected projects.

After the final announcement, Organizers will invite the representative or representatives of each team (maximum three persons listed in the application form) at a detailing session of the project in order to discuss the requirements for creating the installations and their assembly before or during the Camp.

Art. 20 – Submission of necessary documents for participating

Applying in the Contest is free of charge, by completing the registration form and uploading the required documents specified at artdoor.awakefestival.ro, until June 11, 2018 at 23:59 (GMT+2). The documents sent by mail, email or fax, which are incomplete, or do not comply with the requirements of organizers will not be taken into consideration.

Art. 21. Mandatory content of the submitted documents will include the following:

1. Contact details of the applicant

2. Project Concept

The text will be written in Romanian or English, in maximum 450 characters;

3. The technical description of the installation.

Description will include used materials, how the installation will be put together, how it will be displayed.

Technical description will be in Romanian or English; up to 450 characters.

NOTE: for the selected projects, authors are required to submit within 15 days after the announcement of final results, until June 30, a technical description of the project, approved by an authorized engineer;

4. Brief description of the installation, including the design and realization, in Romanian or

English; up to 450 characters;

5. Budget estimate for the creation of the installation.

To include: used materials and the labor involved in making the installation. If the costs exceed the amount provided by the organizers, this aspect will be mentioned;

6. CV of the author / authors;

7. Portfolio which will contain projects / pieces of work, in PDF format.

Images / Sketches:

1. If the project is new, not yet created, concept sketches, simulations, pictures, models will be presented, by choice. Sketches including dimensions or technical drawings are mandatory;

2. If the installation is already created, sketches including dimensions or technical drawings must be included.

Art. 22. By participating in the Contest, the authors agree on the use of the submitted materials for advertising / promotion/ editorial purposes.

Art. 23. Participants have the right to ask questions or seek clarification from organizers about

the contest rules, by email at artdoor@awakefestival.ro until June 08 2018.

Chapter VI. Technical requirements

Art.24 The dimensions of the installation

The recommended (not mandatory) height of the proposed installation will range between 2.5 m – 5 m.

On a horizontal plan the installation should fit in a square of 2.5 m (but not limited to).

Art.25 Used materials

The materials used in the making of the installations will preferably be light, weatherproof and will permit displaying on the long-term, in outdoor conditions, unprotected from rainfall and temperature differences.

The structure will allow disassembly into pieces with a maximum size of 1.3 x 1.5 x 2.5 m in order to permit transportation. The installation must support multiple assembly and disassembly. The installation will provide a fixing system into the wooden base.If organizers consider it will be necessary, the installation may be placed on a wooden base of a maximal size of 3 x 3 x 0.3 m, made of wooden beams and covered with wooden planks or boards. The base structure will be made to the specific requirements of each installation.

If the installation is extremely heavy, this will be specified in the submission phase, where the author should present an anchoring and foundation system. The anchoring system has to be according to the space in which the installation will be placed, not representing a danger for the public. Creating an actual foundation is not allowed, only flat structures, placed directly on the ground. The weight limit is 500 kg.

Used materials and construction system will not endanger the environment or the visitors’ wellbeing. The materials as well as the assembled installation must be fireproof and resistant to outdoor conditions.

Art. 26. Construction and transportation of installations

The installations will be partly or fully created within the ARTDOOR Art Camp. Depending on the project, materials needed for the installation or parts of the installation created before the Camp , including the entire installation assembled before the Camp and dismantled, will be transported to the location of the Camp on the organizations costs. If the distance is farther than 400 km from the location of the Camp, organizers and authors will share transportation costs as negotiated at the signing the contract. The list of needed equipment will be discussed at the debriefing meeting and established in agreement with the organizers. The participants will establish in agreement with the organizers the time that is necessary for the assembly/creation of the installation within the Camp, between 1-7 days. The installation have to be finished by August 16, 2018.

Chapter VII. Winners responsibilities

Art. 24. The authors of the winning projects will have the following responsibilities:

1. abiding by the rules and conditions included in the contract, signed with the organizers for participating in the Camp and creating the art installations;

2. creating the installations with professionalism and all their creative abilities, providing technical and artistic quality;

3. designing the installation in order to protect the integrity of the space where it will be displayed;

4. ensuring payment of expenses related to the project, from the amount provided by the Organizers by contract;

5. attracting co-financing, if the project budget exceeds the amounts allocated by the organizers;

6. presenting a status to the organizers two weeks prior to the Camp;

7. presenting a technical description signed by a qualified engineer to attest the safety of the outdoor display of the installation;

8. signing a contract regarding copyrights and other rights in relation to the installation.

17 – 19 August 2018 Teleki Estate / Gornești / Mureș